Date Updated: 12th February 2019
When you purchase something from our store, as part of the buying and selling process, we collect the personal information you give us such as your name, address and email address.When you browse our store, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system.
When you place an order through our website, the invoice is stored on Webflow’s platform. Invoices are stored indefinitely on this platform by default to enable us to locate information relating to your order at a later date if needed. For example, if a refund or replacement is necessary, we would then be able to locate the order in question to confirm any details. If you wish, we can delete invoices that are stored in Webflow. For more information about the service that Webflow provide us, please see Section 4.
Under the definition of legitimate interest, your address, name and if required, contact information are entered into Royal Mail’s Click & Drop platform to enable us to complete your orders. This platform enables us to create postage labels for our orders with the delivery information that you provide. The information is stored within the platform indefinitely as it allows us to refer back to tracking information and dispatch dates if the need should arise, for example, in the case of an undelivered order. You can request that we delete the personal information associated with your specific order(s) within the platform. With parcels that weigh more than 2kg, we may send these via DPD as opposed to Royal Mail. In these cases, your address, name and contact information will be provided to DPD for the processes involved in delivering your order.
With your consent, we may send you emails about our store, new products, helpful content and other updates. We use the MailChimp platform to create and send our email marketing emails. If you subscribe through our website, we use a double opt-in system. The double opt-in means that after you have signed up, you will then receive an email asking you to click a link to verify your subscription.
If you sign up to our mailing list, you will be asked for your first name, last name, an email address, the date of your wedding and what type of email communication you give consent for us to send to you. You are not required to provide the date of your wedding in order to sign up, this is simply so we can send you more personalised content the closer to the big day you get if you wish us to do so. MailChimp stores the date, time and the IP address that you subscribed from to help us log your consent. Details of orders that you have placed (value and contents) may be shared with MailChimp for analytics, and, if applicable, remarketing purposes.
You will receive an email shortly after subscribing asking you to confirm your consent for us to send you email newsletters. All of our email newsletters will have a link at the bottom to allow you to unsubscribe from the list or manage your information at any time.
Sometimes, we collect this information through third-party social or marketing channels including Facebook, Instagram and Twitter. This collection may involve general marketing list sign ups, content downloads and more. In the cases of content downloads, you will receive an automated email shortly after your form submission with a link to download your content, plus a link to a form to add to your preferences if you wish to receive marketing emails from us in the future.
MailChimp is based in the United States and therefore information you supply us for the purposes of email marketing is sent to and stored in the USA. MailChimp adhere to the Privacy Shield Principles. Privacy Shield was set up by the US Department of Commerce, European Commission and Swiss Administration to provide companies on both sides of the Atlantic with a mechanism to ensure compliance with data protection laws when transferring data from the European Union and Switzerland to the United States. You can find out more about Privacy Shield and what it means for your data here.
Under the definitions outlined in the General Data Protection Regulation (GDPR), we process information under the lawful bases of Consent, Contract and Legitimate Interest.
When you place an order on our website, or, begin to and abandon the basket, arrange a delivery or request to return a purchase, we process your information under the definition of “Contract” (the sale or request for a quote, services or information relating to a sale). This means that the information you give us, such as billing information, delivery information and contact information is necessary for us to provide you with a service, and this is how it is used by ourselves and it shall only be shared when necessary to fulfill our end of the contract, for example, with Royal Mail for the purposes of delivering your order. Your delivery information is required for us to complete delivery of your order, and your contact information will only be used in relation to order or delivery updates. If we wish to use your information for other purposes, we will ask for your consent.
After you have placed your order and we have fulfilled it, invoices containing the details of what you have ordered, your address(es) and contact information are stored on the Webflow system. This allows us to refer back to the information at a later date if necessary for a return, refund or other query you may make relating to your previous orders. In this sense, we store this information because we have a Legitimate Interest in doing so.
With your consent, we may send you marketing emails from time to time. We may collect your information for this purpose through forms on our website, or forms hosted via advertising platforms including Facebook, Instagram and Twitter. We will only ever use your information for the purposes we outline to you, and will always ask consent before using information for any further processing.
We use the third-party platform MailChimp to carry out our email marketing; for more information on this, please see the relevant paragraph of Section 1 of this policy.
Moments That Unite
46 Richard Hillary Close,
We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service.
Our store is hosted by Webflow. They provide us with the online e-commerce platform that allows us to sell our products and services to you. Your data is stored through Webflow’s data storage, databases and the general Webflow application. They store your data on a secure server behind a firewall.
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.
When you click on links on our store, they may direct you away from our site. Where necessary, we encourage you to read their privacy statements.
We use a variety of Google’s services to help us run our website and to find ways that we can improve our service. The services we use include Google Tag Manager (used to inject code and cookies into our website), Google’s AdWords (advertising services) and Google Analytics. Our website uses Google’s Analytics service to track our visitors behaviour whilst they are shopping or browsing on our site. From the 25th May 2018, our Google Analytics account will only retain any user data for 14 months. Any data that reaches this 14 month point will be automatically deleted by Google, from the Google servers, once a month. To find out more about how Google store and safeguard data, including data stored in Analytics, you can view the information here.
You can find out more about Google’s Ad services here and you can manage your preferences relating to Google’s Ads online at https://adssettings.google.com/.
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.
When you browse or place an order on our website, your data is protected through a secure socket layer (SSL). Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional generally accepted industry standards.
Your data is stored in Webflow’s (our e-commerce provider) datacentres and server network. Webflow's system is fully ISO 27018 compliant.
Any information that you provide us with, for example about your order or a query you have through these platforms will be processed according to the policy laid out here. We strongly recommend that if you do contact us through a social media platform about an order or a query that involves giving us personal information, that you do so through the private messaging facility (where possible) to prevent your data being open to the public.
We do not market our site or services to those under the age of 16, and therefore we request that individuals younger than 16 do not use our services or submit information through our site.
The General Data Protection Regulation (GDPR) reaffirms the rights that individuals have relating to their data. In this section, we clarify these and how you can go about taking advantage of these Rights with relation to our website and activities.
Orders and data that we have stored about our customers can be edited or deleted where necessary and when the data is not required in it's original format for legal (including taxes and fraud prevention) or legitimate interest (including warranties and customer services) reasons.
Under the GDPR, you have the right to request that ongoing processing of your data ceases. Under the definitions of the GDPR, the only data we process in an ongoing fashion is for our e-mail marketing activities. If you make this request, we will, to the best of our ability and under the guidelines of the GDPR, cease processing your data without actually removing it from our MailChimp database.
In some circumstances, you can request that we provide you with your personal information in a structured, commonly used and machine readable format. The data that is stored in both our Webflow and MailChimp databases can be exported as a CSV file. If you request this to be supplied to yourself or transferred to another provider of a similar service to us, we will comply with such a request as far as is secure and technically feasible.
Under the definitions outlined in the GDPR, you are entitled to object to processing of your data. As soon as an objection request is received, all processing will cease for all bar necessary processes. For example, if you have objected to processing but have placed an order that has not yet been fulfilled, all processing related to secondary purposes will cease, but processing of the order (including arranging delivery) will continue unless you request we cancel the order too.
If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact us at email@example.com or by mail at:
Moments That Unite
46 Richard Hillary Close
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All About Us
Moments That Unite specialise in a huge range of unique wedding stationery with something for every couple.
Moments That Unite is part of fotografixx.co.uk, a trading name of Jessica Harrison. Copyright © 2019.
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